Personal Assistant / Administrator to CEO
Description
Are you a highly organised, detail-oriented professional with excellent communication skills? We are looking for an experienced Personal Assistant / Administrator to support our CEO in ensuring the smooth day-to-day running of the organisation. In this pivotal role, you will play a key part in helping the CEO achieve strategic business goals, while also handling a wide range of administrative responsibilities.
This role requires strong literacy and writing skills, as you you be responsible for drafting emails, reports, and presentations. You must also be comfortable building relationships with clients and external stakeholders, as well as assisting the CEO at meetings and events across the UK. A full clean driving licence is essential, and while travel is required, we offer hybrid working options for greater flexibility. Additionally, this position provides significant opportunity for career progression into executive-level roles
Reports to: CEO
Key responsibilities
- Provide comprehensive administrative support to the CEO, including managing their diary, scheduling meetings, and coordinating travel and accommodation.
- Draft professional emails, reports, presentations, and other documents on behalf of the CEO, ensuring clarity and professionalism.
- Engage with clients and stakeholders on behalf of the CEO, building and maintaining positive working relationships.
- Organise and attend key meetings, both in-person and virtually, handling logistics, preparing agendas, taking notes, and ensuring action points are followed up.
- Accompany the CEO to meetings and events across the UK, taking notes, managing logistics, and assisting with follow-up tasks as needed.
- Ensure the business complies with regulatory requirements, including GDPR and internal policies. Assist in managing company licences and other operational tasks.
- Liaise with other departments, particularly finance, to ensure smooth communication and completion of administrative tasks.
- Support tender writing and contribute to projects that align with the company’s strategic objectives.
- Ensure the organisation meets external regulatory requirements and internal compliance standards, particularly in relation to GDPR.
- Manage company records, ensuring they are properly maintained, accessible, and archived as required.
What We're Looking For
- Exceptional Writing & Communication Skills: You will manage important written communications for the CEO, so clear, professional writing is essential.
- Organisation & Multi-tasking: You are highly organised, able to manage multiple tasks efficiently, and can adapt to shifting priorities.
- Networking & Relationship Building: You are confident in building and maintaining relationships with clients and stakeholders.
- Problem-Solving Mindset: You take initiative and offer solutions to problems rather than simply identifying them.
- IT Proficiency: Strong skills in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Discretion & Confidentiality: Ability to handle sensitive information with professionalism and maintain confidentiality at all times.
- Flexibility & Resilience: Willingness to travel within the UK to support the CEO, and the ability to work both independently and as part of a team.
- Driving Licence: A full, clean UK driving licence is required.
Why Join Us?
This role provides the opportunity to work closely with the CEO, offering insight into the strategic and operational management of the organisation. We offer a flexible working environment, including hybrid working options, to support work-life balance. For the right candidate, this position provides a clear path to career growth, with opportunities for progression into executive-level roles.
Person Specification
Essential Skills
- Strong organisational skills with attention to detail
- Ability to manage workload independently and handle changing priorities
- Excellent literacy, writing, and communication skills
- Confidence in networking and relationship-building with clients and stakeholders
- Proficiency with Microsoft Office suite
- Ability to maintain confidentiality and handle sensitive matters
- Positive attitude and proactive approach to problem-solving
- Full clean driving licence and willingness to travel within the UK
- Experience with GDPR and regulatory compliance
Desirable Skills
- Previous experience supporting senior executives
- Experience with project or tender writing
If you are ready to take on a challenging and rewarding role supporting a dynamic CEO and have the skills and experience to succeed, we would love to hear from you. Apply today!
Due to the high volume of applications, we receive, we are unable to respond to each applicant individually. If you do not hear from us within two weeks, please assume that you have not been shortlisted.
More Information
Contract
Full Time (Part-Time Considered, Hybrid Options Available)
Salary
£25,000 – £30,000 (pro rata) depending on experience
