Executive Personal Assistant
Description
We are looking for an Executive Assistant at Management Level on a full-time basis, reporting directly to the CEO they will provide daily support to contribute to the smooth running of the organisation, whilst ensuring our business processes follow all relevant legal and internal guidelines.
Reports to: CEO
Role-specific responsibilities
Job Purpose
- The purpose of this position is supporting the CEO in their daily duties working to achieve the organisation’s priorities and objectives
- You will be responsible for the training and development of all personal assistants within the BioGrad Group.
- You will also be responsible for ensuring the organisation complies with its outside regulatory requirements, Business Licences, and internal policies.
- You will manage business related tasks for the CEO, such as creating reports, organising meetings and travel. As well as organising, co-ordinating and attending management meetings.
- You will deal directly with the finance department on behalf of the company.
- To succeed in this role, you should have a detailed understanding of the full Microsoft Office suite, be an efficient problem solver and have previous experience in a similar role.
Compliance
Take daily responsibility for ensuring the organisation complies with insurance requirements, internal policies regarding compliance and any external regulatory requirements
Supporting the company with legal matters
Have an understanding of GDPR and its applications within the company, co-ordinating resources to ensure that records are maintained, accessible and archived as required
Principal Activities
- Provide administrative and EA support to the CEO in the accomplishment of their duties, anticipating and solving problems to ensure the smooth running of the CEO function
- To train and mentor all Personal Assistants in the BioGrad Group
- Undertake diary management for the CEO, arranging meetings, collating papers, anticipating and resolving diary clashes, scheduling regular meetings ahead, and making travel and accommodation bookings
- Carry out a range of administrative tasks for the CEO, including formatting presentations, creating reports and submitting expenses, releasing their time to concentrate on strategic matters
- Support the company in the delivery of its objectives and adopting a flexible and resourceful approach
- Participate in tender writing and any relevant projects that support the delivery of the organisation’s business Pla
Person Specification
Essential
Excellent organisational skills, personal resilience and ability to multi-task, with exceptional attention to detail
Ability to manage own workload and priorities in order to meet deadlines and respond to changing priorities
Ability and willingness to work flexibly, have the motivation to be a self-starter and work independently
Excellent communication / literacy and interpersonal skills to engage confidently and credibly with senior colleagues and clients
Positive attitude to problem solving instead of problem identification alone
Ability to keep matters confidential where required
Professional IT skills across the Microsoft Office suite
Confidence to manage proactively and delegate upwards when appropriate
Political sensitivity, with the ability to exercise discretion, judgment and confidentiality when dealing with politicians and officers at every level and to always demonstrate political neutrality
Knowledge and experience working with GDPR
- Valid driver’s license and a clean driving record
- Ability to travel frequently, including overnight trips.
Please only apply for this post if you have all the essential skills, knowledge and experience as mentioned above. The closing date for this vacancy will be the 24th of July.
More Information
Contract
Full-time
Salary
£26,000-£32,000
